Guards Attendance Manager

No human being is perfect. A little gossip won’t hurt. We have met managers of security companies, who because of manual systems, have admitted the following:

1. Contracts that end and for some reason, a communication breakdown occurs and the guards are not withdrawn on time from the assignment. This later on turns out to be expensive in terms of compensation to the employee since there is no revenue being generated to compensate them.
2. Reconcilling the payroll count versus the headcount particularly in a big guard force will rarely tally.
3. Discovery of assignments that have never been invoiced many months later, though the guard in the assignment gets paid every month.
4. Invoicing versus payroll not agreeing. For example, invoicing may reflect 8,996 as days having been invoiced. Assuming guards here are expected to work for 26 days every month, then the payroll count should be approximately 346. But on the ground, you discover the guards on the ground are around 360!
5. e) Invoicing was wrongly done e.g. invoicing of night guard services instead of dog handling services, hence denying the company revenue.
   And many more.

The implication here is that the wage and revenue are not proportional. At Wizard Concepts International Ltd, we have a solution to this challenge.

Fully event and client driven, this is used to manage the attendance of guards for security companies. Events, as they occur out in the field, are captured into the system with the aim of ensuring wage against revenue is proportionally balanced. It is able to produce guards force reports showing the station of a guard at any given period and the type of service that was being offered there; a job report showing how an assignment was attended to at any given period and the type of service offered e.g. guarding, dog handling, armed guard etc; cost comparison report either by client vs. employee or vice versa (used for paying acting allowances/bonus where employee ranks are recognized); list of active and terminated jobs and so on. The system integrates to most Guards Electronic Monitoring Systems. The output from this module forms inputs for both payroll and invoicing systems.

Scheduler: A sub-module of the Guards Attendance Module, this works based on projection of events over a certain period of time. Regular guards are pegged to their respective assignments, off day defined for each guard and reliever (both regular and leave relievers) then assigned to their relieving assignments accordingly. The scheduling pattern adopted here is 6 working days to 1 off day. Once done, the system performs scheduling that will show where a guard is expected to work and the type of service he is expected to offer at any given day e.g. day armed guard etc, and when he is expected to go on his off day; a job report showing how an assignment is to be attended to at any given period and the type of service to be offered e.g. guarding, dog handling, armed guard etc; cost comparison report either by client vs. employee or vice versa (for paying acting allowances/bonus where employee ranks are recognized); and many other reports. Once approved, the output from this module is the posted into the Guards Attendance Module for further processing.